Last Updated: September 14, 2020

Privacy Statement

This Privacy Statement applies to R Systems website(s), apps, and digital services that link to or post this Privacy Statement. This Privacy Statement is intended to let you know what Personal Data (as defined below) R Systems, including our affiliated entities (referred to collectively as “R Systems,” “we,” “our,” or “us”) collect about you, how we collect your Personal Data, for what purposes we use your Personal Data, to whom we disclose your Personal Data, and what rights you have to limit our use of your Personal Data. In this Privacy Statement, we will collectively refer to the websites, applications, and digital services that link to or post this Privacy Statement as “websites.”

The Personal Information We Collect & How We Use It

The Personal Data we collect includes the following:

• contact information (e.g. name, physical address, telephone number, email address);
• your date of birth;
• information about your employment or education history;
• information about your interests or affiliations;
• information about articles (or similar) that you may have published;
• information for hiring individuals and human resources;
• your image;
• your online identifier (e.g. cookie ID); or/and
• any additional data that may identify you which you submit to us.

We collect Personal Data when you visit or interact with our websites through cookies, IP information, call, email, contact us through social media or other data provided by your web browser or device.

Personal Data of Children

We do not intend to or knowingly collect personal data from children.

How We Use Personal Data

• to verify your identity;
• to provide our services to clients;
• to improve or customize our site, products and services to enhance customer experience;
• to develop and market new products and services;
• to carry out requests made by you to us;
• to investigate or settle inquiries or disputes;
• to comply with any applicable law, legal notice, other judicial process, or the requirements of a regulator;
• to enforce our rights or agreements with you;
• to protect our rights or property or safety of third parties, including our other clients and users of the site;
• to provide support for the provision of our services;
• to perform recruitment activities; or/and
• to use as otherwise required or permitted by law.

Disclosure of Data

Our Affiliates

We may share your personal data with our affiliates that work with us to improve our services and advertising or help us market to customers.

Service Providers

We may share your personal data with companies that provide services on our behalf, such as hosting, support, maintenance, email services, marketing, auditing, data analytics, providing customer service, and conducting customer research and satisfaction surveys.

Corporate Affiliates and Corporate Business Transactions

We may share your personal data with all company's affiliates. In the event of a merger, reorganization, transfer, acquisition, joint venture, or sale of any portion of our business, we may have to transfer your data to the third party.

Legal Compliance and Security

We might have to disclose your personal data within or outside your country of residence, if necessary by law, legal process, litigation, and/or requests from public and governmental authorities. We may also disclose your personal data due to law enforcement, national security, or other issues of public importance where the disclosure is essential. We may also disclose your information to protect/enforce our rights or to investigate fraud.

Your Data Protection Rights Under General Data Protection Regulation (GDPR)

You have the right:

• to know the purpose of processing data, and the planned storage period;
• to rectify any incorrect or incomplete data;
• to withdraw a given consent at any time with effect for the future;
• to object the processing of data;
• to erasure data if it’s no longer required or processed unlawfully, or if you have withdrawn your consent;
• to request data processing restriction when deletion is not possible or the obligation to delete is in dispute;
• to exercise your data portability right where you can receive the data that you have provided in a readable format such as CSV or other; or/and
• to file complain about data processing practices to the competent supervisory authority.

Information We Receive from Third Party Sources

Some third parties provide us with Personal Data about you, such as the following:

Account information for third party services

We receive information about you when you interact with a third party service when using our services, or if you share content from our services through such third party service, the applicable third party service will send us certain Personal Data (specifically your first name, ID, token and profile picture URL) if the third party service and your account settings allow such sharing.

Information from our advertising partners

We receive information about you from some of our service providers (e.g., LinkedIn) who assist us with marketing or promotional services related to how you interact with our websites, applications, products, services, advertisements or communications.

Information we automatically collect when you use our services

Some Personal Data is automatically collected when you use our services, such as the following:

• IP address
• Device identifiers
• Web browser information
• Page view statistic
• Browsing history
• Usage information
• Cookies and other tracking technologies
• Location information (e.g. IP address, zip code)
• Log data (e.g. access times, hardware and software information)

We process this Personal Data based on the following legitimate business interests:

• Network security
• Personalization of web content
• Evaluation of quality of writing to consider engagement
• Web analytics
• Provision of rewards
• Administrative matters

In collecting the Personal Data, we sometimes use “cookies” and other tracking technologies. Cookies allow us to recognize your browser or device and “remember” your browser during your visit or interaction with us and enable us to customize our functionality, preferences, and website performance. We use the following cookies:

• Essential Cookies: Essential cookies are required to enable you to log into secure areas of our site. Disabling these cookies may make certain features and services unavailable.
• Functionality Cookies: Functional cookies record your preferences and settings regarding our services, enabling us to maintain your preferences over time, and recognize you when you visit our site again. These cookies help us to personalize our content for you as per your preference and greet you by name.
• Performance/Analytical Cookies: Performance/analytical cookies allow us to understand how visitors use our site and services, what pages they visit, how long they stay on the site, etc. These cookies also help us measure our advertising campaigns’ performance to help us improve our customer engagement.
• Retargeting/Advertising Cookies: Retargeting/advertising cookies collect data about your online activities and identify your interests so that we can provide advertising that we believe is relevant to you.

Most browsers automatically accept cookies but you have an option for blocking or deleting cookies, which will prevent your browser from accepting new cookies, as well as (depending on the sophistication of your browser software) allow you to decide on acceptance of each new cookie in a variety of ways.

Security Measures

We process your personal data ensuring appropriate security, including protection against unauthorized or unlawful processing, accidental loss, destruction or damage.

We use appropriate technical or organizational measures to achieve this level of protection (Article 25(1) and 32 GDPR).

We will retain your personal information for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Data Retention

We retain Personal Data for as long as you have an open account with us or as otherwise necessary to provide the services to you and improve the services for all users generally. In some cases, we retain Personal Data for longer, if doing so is necessary to comply with our legal obligations, resolve disputes, or collect fees owed, or is otherwise permitted or required by applicable law, rule or regulation. Afterward, we retain some information in a depersonalized or aggregated form but not in a way that would identify you personally.

Contact Information

If you have any questions, comments, or concerns about our processing activities, or you would like to exercise your privacy rights, please email us at privacy@rsystems.com